Constant Interruptions From Crew and Clients Asking for Updates?
This AI Coordinator keeps itself up to date on each project from calls, conversations, and spoken updates through its app. It keeps everyone informed, reduces delays, and helps projects move faster.
Crew can ask what’s been ordered or what happens next. Clients can check approved progress updates or book an available time with the right person. Your manager and technicians can spend less time repeating answers and more time on the job.
Book Your Growth ReviewOne Current Record Per Project
Supplier call
Supplier confirms delivery
Crew voice update
Next site check tomorrow
AI Coordinator
Each project record stays current from the information the crew provides.
Crew answer
Were supplies ordered?
Yes. Delivery is expected tomorrow.
Client update
What happens next?
Your next check is tomorrow.
Project Details Get Trapped in Calls, Texts, and People’s Heads
A supplier confirms a delivery by phone. A technician reports what was finished. A manager knows the client approved added work. Each person knows their piece, but the person who needs the next answer may not have heard any of it.
Until those details reach one current project record, every new question starts another round of calls and messages.
One job. Three places to check.
Manager knows
Client approved the added work
Next person
How the AI Coordinator Keeps Itself Up to Date
The app lets crew members talk to one another and make or receive calls with outside professionals. The AI Coordinator captures important details from those conversations and adds them to the right project record. If a manager or technician gets an update another way, they can tell the AI Coordinator by speaking into the app.
The next person can check the project instead of interrupting whoever heard the update first.
Through the crew app
Crew conversation
Demolition complete
Outside call
Materials arrive Thursday
Spoken update
Client approved added work
One current project record
- Demolition complete
- Materials arrive Thursday
- Client approved added work
What Can Each Person Ask the AI Coordinator?
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Crew
Ask any question about their project that's relevant to their responsibilities.
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Managers
Ask about projects and crew work, with access based on the settings your company chooses.
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Clients
Ask general questions about the service, check where their project stands, and get other answers your company has approved for them. They can also choose an available time to meet with the right person.
Your company decides what each person can see. Internal crew conversations are not automatically shared with clients.
Let the AI Coordinator Prove Itself on Your Projects Before You Pay
We agree on a few responsibilities that would make the biggest difference for your company, then customize the AI Coordinator to handle them. You test it on your actual projects for 30 days, not in a generic software demo.
If it earns its place, keep it and pay the agreed price. If you reject it, you owe nothing for the tested system.
Book Your Growth ReviewYour 30-day working test
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Agree on a few valuable responsibilities
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Test it on real projects for 30 days
30 days -
You decide
Keep it
Reject it and owe nothing
Keep Your CRM or Use Ours. Update Either One by Voice.
- Keep your current tools. The AI Coordinator connects with most CRMs and project-management apps, plus other software that allows a connection.
- Or use its built-in CRM. We customize it around the way your company operates.
- Speak instead of typing. Your staff can use either CRM themselves or tell the AI Coordinator to add or change a record. Spoken and typed instructions work with either CRM.
- Keep outside calls connected. Through the crew app, staff can call one another and make or receive calls with outside professionals. The AI Coordinator can add important details from those calls to the right project.
How it fits your business
Crew app
Speak or type
Crew and outside calls
AI Coordinator
Captures details and updates records
Use the CRM that works for you
Your current CRM
OR
Built-in CRM
Which Businesses Will Get the Most Value From the AI Coordinator?
If your company faces one or more of these problems, the AI Coordinator is worth testing:
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Important project details stay in calls, messages, or one person’s head instead of a record others can check.
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Crew members interrupt managers or each other to learn what changed or what happens next.
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Clients call for updates that pull managers or technicians away from their work.
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Decisions made with suppliers, subcontractors, or other outside professionals do not reach everyone who needs them.
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Project records fall behind because staff have no time to enter every update.
Start with the problem costing you the most time or causing the most delays. We’ll build the 30-day working test around it.
Book Your Growth ReviewQuestions About Using the AI Coordinator on Your Projects
1.What happens when the AI Coordinator cannot answer a question?
It flags the question in an Unanswered Questions section for your staff. Crew and client questions are kept separate, so the right person can provide the answer.
2.Can clients see private crew conversations?
No. Your company decides what clients can see. The AI Coordinator uses approved information to answer their questions; internal crew conversations are not automatically shared with them.
3.Does it replace our project manager?
No. It takes routine update requests and project questions off your manager’s plate. Your staff still makes decisions and handles matters that need their judgment.
4.Who needs to use the app?
Crew members use the crew app. Clients use their version to check on their project or request a meeting. Suppliers, subcontractors, and other outside professionals do not need the app; your crew can call them or receive their calls through it.
5.What if something happens outside the app?
A manager or technician can speak into the app and tell the AI Coordinator what changed. It can also use information from connected systems. It cannot know about a decision or purchase that no one has shared with it.
6.Will it automatically catch delayed tasks or missing supplies?
Not currently. It keeps track of the project information it receives and flags questions it cannot answer. By making updates available sooner, it helps your crew avoid delays caused by missing information.
7.Can it work with our current software?
It connects with most CRMs and project-management apps that allow integration. If you need a different CRM, the AI Coordinator includes one we can customize around your business.
8.How does the 30-day test work?
We agree on a few valuable responsibilities, customize the AI Coordinator, and let it perform that work on your actual projects for 30 days. If you keep it, you pay the agreed price. If you reject it, you owe nothing for the tested system.
9.What will it cost?
The cost depends on what you want it to handle and which systems it needs to connect with. After your Growth Review, we’ll provide a customized offer showing the responsibilities, customization cost, and ongoing cost.
10.Who owns our project information and the AI Coordinator?
Your data and your own business processes belong to you. Amaze owns the AI application and its underlying code; you pay to have it customized for your business.